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Frequently Asked Questions

What is an ARN?

An Aviation Reference Number (ARN) is similar to an account or customer number. You will need an ARN if you hold, or intend to hold, any licence or permission with the Civil Aviation Safety Authority (CASA). Only one ARN can be issued for each person and cannot be issued to consortiums or partnerships. Your ARN is listed on all aviation documents such as your medical, licence and ASIC. When starting your flight training, it is one of the first things you will need.

You can apply for an ARN at the following site;

https://www.casa.gov.au/standard-page/arn-applications

Once you hold an ARN, you will be able to apply for things like a medical and an ASIC.

What is an ASIC and do I need one?

An Aviation Security Identification Card (ASIC) is a card issued to persons needing to access security sensitive areas of airports. As part of the application process for an ASIC, you will be asked a list of questions about your history. This information is used to complete a Federal Background Check by the Australian Federal Police. Once the application is successfully processed, you will be emailed to notify you it is ready for collection. Hunter Valley Aviation is an authorised collection point for ASICs. When collecting your ASIC, you will need to bring the documents used for your application to prove your identity.

When starting your training, it is advised that you apply for one as it is required for your RPL application.

You can start the application process at the site below;

https://www.casa.gov.au/standard-page/aviation-security-identity-card-asic-application

ASICs are valid for a two year period. Students will be required to apply for a Red ASIC. As part of the enrolment process for full-time students, you will be sent a letter for the application. Private students are able to request this letter in person at the Hunter Valley Aviation front desk.

How do I apply for a Diploma course?

Applying to join one of our Diploma courses is easy. The first step is to apply for a Letter of Offer which can be done by clicking the link below. Once you have received a Letter of Offer, review the details and ensure that you are satisfied with the details. Initial each page and sign the last page, then send the Letter of Offer to the Enrolment staff via the email listed on the Letter of Offer.

Once the enrolment team receives your signed Letter of Offer, they will contact your to organise a Pilot Aptitude Screening. This is completed at any of our campuses. The Pilot Aptitude Screening consists of tests focused on the following areas;

  • Mathematics
  • Physics
  • Cognitive Reasoning
  • Multi-Tasking
  • Hand-Eye Coordination
  • Personality Profile

The Mathematics and Physics questions are aimed at a Year 10 level of education.

Applicants who successfully pass the Pilot Aptitude Screening will be sent an acceptance email. This will included a few more forms to gather the required information for your enrolment.

By this stage, you will have met some of the staff at Hunter Valley Aviation. We will be more than happy to help with any questions you have during the enrolment process.

What Educational Requirements are there?

We recommend having completed 12 years of schooling to undertake the course. Most airlines also generally require 12 years of schooling for someone to apply to join them. It is generally suggested that you have completed English, Maths and Physics, although these are not mandatory subjects.

For Diploma courses, we require you to have a HSC or Certificate IV.

Do I have to pay upfront?

Private Students:

No - payment is required only per flight/theory briefing. After each flight or theory briefing, you will be able to pay for that lesson. This makes flying casually a lot easier as you only need to pay for what you've done on the day.

 

Full-Time Students:

Students completing their course on VET Student Loans will be advised by if anything needs to be paid. Generally this will be prior to the start of the Unit of Study.

Our full-time courses require that tuition fees are paid one week prior to the commencement of a Study Period. This is the same date as the Census Date, after which students will not be eligible for a refund for that Study Period.

Please refer to your Letter of Offer for course prices which will be issued once you have applied.

For International Students - Once you have signed and returned your Letter of Offer along with your course deposit a CoE – Confirmation of Enrolment will be issued to allow you to apply for your student visa.

Do I need a Medical?

Yes - Medicals are required to exercise the privileges of your Licence or to complete certain lessons. Prior to completing your first solo flight, you will need to hold a valid medical.

Commercial Pilots are required to undergo a Class 1 medical.

Private and Recreational Pilots are required to undergo a Class 2 or RAMPC medical. A Class 2 medical is advised as it is less restrictive for licence holders.

For more information on Class 1 and 2 medicals, please see below.

Class One Medical

A Class One medical is required for pilots wishing to exercise the privileges of a CPL.

Initial Issue:

The first step to applying for a Medical is to ensure you have an ARN (please see above for ARN). Once you have your ARN, you will be able to access the CASA Medical Records System (MRS).

https://mrs.casa.gov.au/Applicant

Some of the questions on the first page or two of the survey may confuse applicants who have never flown before. For applicants who have never flown before or have limited flying experience, the following details will help you answer these questions:

  • You will be flying VFR (Visual Flight Rules) during the initial component of your training.
  • You will be flying single engine aircraft <5,700kg (not greater than 5,700kg).
  • You will be flying in Private Operations and as a Student
  • You will be flying primarily by Day, but may be required to fly by Night (NVFR/Night VFR) later in the course.

The next few pages of the medical application will ask questions about your medical history.

Once completed, you will be asked to go and have a series of tests done. The basic list of tests is:

  • Bloods - LIPIDS
  • Bloods - GLUCOSE
  • ECG
  • Hearing Test
  • Ophthalmology (Eye Test)

The first three items will require a referral from a DAME (Designated Aviation Medical Examiner). A DAME is a Doctor authorised to complete medical examinations for Aviation. A list of DAME's can be found at:

https://www.casa.gov.au/licences-and-certification/aviation-medicine/search-medical-examiner-or-eye-examiner/designated

Contact a DAME to get the referrals and book in a time for your examination. It is strongly advised to get all other tests completed prior to seeing a DAME.

You will also need to organise to see a Designated Aviation Ophthalmologist (DAO). This is only required for the initial issue of your medical or if directed to in future. A DAO can be found using the following link:

https://www.casa.gov.au/licences-and-certification/aviation-medicine/pilots-and-air-traffic-controllers/designated-aviation

It is advised that you get someone to drive you to and from the Ophthalmologist appointment as some of the tests may cause a hazard to driving for a small period afterwards.

When you see the DAME, they will review your application survey and ask questions related to the answers given to ensure that all details are correct. They will typically get you to complete an examination consisting of the following:

  • complete a series of exercises to ensure that you have full body movement.
  • check your blood pressure and pulse.
  • complete a drug test.
  • complete a joint reflex test.
  • check for any bodily abnormalities such as hernias.
  • measure height and weight.
  • complete a general vision test.
  • complete a general colour blind test.

If there are any issues, the DAME will generally inform you as part of this session. Rarely, CASA may request further tests after this consultation. If this is required, you will receive an email with the details of the request.

Once CASA has reviewed all the details from the submitted application, they will make a determination on the issue of your medical. This process should take around four weeks, but we advise allowing up to six weeks.

 

Renewals

A Class One medical requires a renewal every 12 months.The renewal after your 20th, 25th, 30th, 35th and 40th birthdays and every second year after your 40th birthday, require you to complete the blood tests again. Otherwise the renewal only requires you to visit your DAME for a general check up (unless otherwise specified by CASA).

Class Two Medical

A Class Two medical is required for pilots wishing to exercise the privileges of a RPL & PPL.

Initial Issue:

The first step to applying for a Medical is to ensure you have an ARN (please see above for ARN). Once you have your ARN, you will be able to access the CASA Medical Records System (MRS).

https://mrs.casa.gov.au/Applicant

Some of the questions on the first page or two of the survey may confuse applicants who have never flown before. For applicants who have never flown before or have limited flying experience, the following details will help you answer these questions:

  • You will be flying VFR (Visual Flight Rules) during the initial component of your training.
  • You will be flying single engine aircraft <5,700kg (not greater than 5,700kg).
  • You will be flying in Private Operations and as a Student
  • You will be flying primarily by Day, but may be required to fly by Night (NVFR/Night VFR) later in the course.

The next few pages of the medical application will ask questions about your medical history.

Once completed, you may be asked to go and have a some tests done if there is anything in your medical history that would require this.

Once the questionnaire is done, you will need to book in to see a DAME. A DAME is a Designated Aviation Medical Examiner and they are approved by CASA to complete aviation medicals.

The DAME will review your application survey and ask questions related to the answers given to ensure that all details are correct. They will typically get you to complete an examination consisting of the following:

  • complete a series of exercises to ensure that you have full body movement.
  • check your blood pressure and pulse.
  • complete a drug test.
  • complete a joint reflex test.
  • check for any bodily abnormalities such as hernias.
  • measure height and weight.
  • complete a general vision test.
  • complete a general colour blind test.

If there are any issues, the DAME will generally inform you as part of this session. Rarely, CASA may request further tests after this consultation. If this is required, you will receive an email with the details of the request.

Once CASA has reviewed all the details from the submitted application, they will make a determination on the issue of your medical. This process should take around four weeks, but we advise allowing up to six weeks.

 

Renewals

A Class Two medical requires a renewal every 48 months for applicants under the age of 40. Passing 40 years of age, applicants will be required to renew their Class Two medical every 24 months. This will simply involve a visit to you DAME, unless CASA require you to do any other tests.

Information for International Students

Tuition fees are due one week prior to the commencement of a Study Period. This is the same date as the Census Date, after which students will not be eligible for a refund for that Study Period. Please refer to your Letter of Offer for course prices which will be issued once you have applied.

Once you have signed and returned your letter of offer along with your course deposit a CoE – Confirmation of Enrolment will be issued to allow you to apply for your student visa.

What are the English Requirements?

English Language score from any of the following;

  • IELTS - 5.5 (General Training Module)
  • TOEFL - 71 (Internet Based Test)
  • TOEFL - 197 (Computer Based Exam)
  • TOEFL - 530 (paper Based)
  • TOEIC - 650 (Test of English for International Communications)

What is the difference between VET FEE-HELP, FEE-HELP, HECS-HELP and OS-HELP?

VET FEE-HELP assistance can only be offered to eligible full fee-paying students from an approved VET provider for certain VET accredited diploma, advanced diploma, graduate certificate and graduate diploma courses. VET FEE-HELP is an extension of the higher education FEE-HELP arrangements.

FEE-HELP assistance can be offered to eligible fee-paying students from a higher education provider for an accredited higher education course. Irrespective of whether a student receives a loan under VET FEE-HELP or FEE-HELP, the same FEE-HELP loan limit applies.

HECS-HELP is only available to eligible students in a Commonwealth supported place studying a higher education qualification. HECS-HELP does not contribute to a student’s FEE-HELP limit.

OS-HELP loans assist eligible students, based in Australia, in a Commonwealth supported place, who have completed the first year of their course of study at their higher education provider, to undertake some of their study overseas. OS-HELP loans do not contribute to a student’s FEE-HELP limit.

I have a HECS debt. Does this affect the amount of VET FEE-HELP assistance I can access?

No. Although HECS-HELP is part of an accumulated HELP debt, having a current or past HECS-HELP debt does not affect your VET FEE-HELP loan limit or your eligibility for VET FEE-HELP assistance.

Converting from a RAAus RPC to RPL